Kentucky Wage Payment Laws
- Frequency of wage payments
- Manner of wage payments
- Direct deposit
- Payment upon separation from employment
- Wage in dispute
- Deductions from wages
- Uniforms, tools, and other equipment necessary for employment
- Pre-hire medical, physical, or drug tests
- Notice of wage reduction
- Statement of wages (pay stubs)
- Record keeping requirements
- Notice requirements
Frequency of Wage Payments
An employer must pay its employees no less frequently than twice per month. An employer must pay its employees within 18 days of the end of the pay period in which the wages were earned. An employer must pay any employee who is absent at the time fixed for payment, or who, for any other reason, is not paid at that time, within six (6) days of the employee’s demand for payment. Kentucky Stat. 337.020
Manner of Wage Payments
An employer may pay wages by
- cash or
- check payable on demand at face value without deduction.
An employer may also pay wages by direct deposit so long as the employee has the ability to with draw the entire amount of the pay check without deduction and without paying a fee. KY DOL FAQ
An employer may pay wages by direct deposit so long as the employee has the ability to with draw the entire amount of the pay check without deduction and without paying a fee. KY DOL FAQ Kentucky’s Department of Labor does not indicate whether an employer can require an employee to be paid by direct deposit.
Payment upon Separation from Employment
Employees who are fired, discharged, terminated, or laid off
When employee is discharged or laid off, an employer must pay all wages due by the next regular pay day or within 14 days of the separation from employment, whichever is occurs last. Kentucky Stat. 337.055
Employees who quit or resign
When employee quits, an employer must pay all wages due by the next regular pay day or within 14 days of the separation from employment, whichever is occurs last. Kentucky Stat. 337.055
Employees who are suspended or resigns due to a labor dispute (strike)
When an employee resigns employment due to a labor dispute, an employer must pay all wages due by the next regular pay day or within 14 days of the separation from employment, whichever occurs last. Kentucky Stat. 337.055
Wages in Dispute
Kentucky does not have any laws requiring an employer to pay an employee wages conceded to be due when involved in a wage dispute with the employee.
Deductions from Wages
An employer may not withhold or deduct any wages from an employee’s paycheck for:
- cash shortages in a common money till, cash box or register used by two or more persons,
- losses due to acceptance of a bad check
- losses due to defective or faulty workmanship,
- lost or stolen property,
- damage to property,
- default of customer credit, or nonpayment for goods or services received by the customer if such losses are not attributable to employee’s intentional or willful disregard of the employer’s interest,
- tools, or
- other items necessary for employment.
An employer may not make any other deductions from an employer’s wages, unless:
- authorized to do so by local, state, or federal law,
- the employee has consented in writing to the deduction to cover:
- insurance premiums,
- hospital and medical dues, or
- other deductions not amounting to a rebate or deduction from the standard wage arrived at by collective bargaining or pursuant to a wage agreement or statute, or union dues.
Uniforms, Tools, and Other Equipment Necessary for Employment
Kentucky does not have any laws prohibiting an employer from requiring an employee to purchase a uniform, tools, or other items necessary for employment.
Pre-hire Medical, Physical, or Drug Tests
An employer may not require any employee or applicant for employment to pay the cost of a medical examination or the cost of furnishing any records required by the employer as a condition of employment. Kentucky Stat. 336.220
Notice of Wage Reduction
Kentucky does not have any laws addressing when or how an employer may reduce an employees wages or whether an employer must provide employees notice prior to instituting a wage reduction.
Statement of Wages (Pay Stub)
Employers who employ ten (10) or more employees must provide employees at the time of payment a statement indicating the amount of each deduction and the general purpose for which the deduction is made. Kentucky Stat. 337.070
Record Keeping Requirements
An employer must keep for at least one year a record of:
- Name in full, and on the same record, the employee’s identifying symbol or number if such is used in place of name on any time, work, or payroll records;
- Social Security number;
- Home address, including zip code;
- Date of birth, if under eighteen (18);
- Sex and occupation in which employed;
- Time of day and day of week on which the employee’s workweek begins. If the employee is part of a work force or employed in or by an employer all of whose workers have a workweek beginning at the same time on the same day, a single notation of the time off the day and beginning day of the workweek for the whole work force will suffice. If, however, any employee or group of employees has a workweek beginning and ending at a different time, a separate notation shall then be kept for that employee or group of employees;
- Hours worked each workday and each workweek (for purposes of this section, a “workday” shall be any consecutive twenty-four (24) hours);
- Regular rate of pay and total straight-time earnings or wages for all hours worked during the workweek;
- Total overtime excess compensation for the workweek; that is, the excess compensation for overtime worked which amount is over and above all straight-time earnings and wages for the workweek;
- Total additions to or deductions from wages paid each pay period. Every employer making additions to or deductions from wages shall also maintain, in individual employee accounts, a record of the dates, amounts, and nature of the items which make up the total addition and deductions;
- Total wages paid each pay period and date of payment.
Kentucky does not have any laws requiring employers to provide employees, whether at hire or at any other time, of notice of wage rates, dates of pay, employment policies, fringe benefits, or other terms and conditions of employment.