Sample Attendance Policy

Subject: Attendance

Applies to: Every Employee

Policy: ABC company has enacted an attendance policy to ensure all employees are timely and present to perform their assigned duties.

Procedure:

1. When it’s time to work, employees are expected to be at their stations, ready to perform their duties when their shifts begin. Employees are expected to work the entire time they’re on the clock up until their meal and/or rest breaks and until the end of their shift.
2. The Manager or Department Supervisor is responsible for establishing the start times and work schedules based on business and production needs. Employees must talk to the Department Supervisor about any question related to their work schedules.
3. If an employee has been absent from their position for three or more days without approval from their supervisor or manager, this can be viewed as job abandonment, and the employee will be let go from the position with the assumption they have quit voluntarily.
4. If an employee leaves work repeatedly for the same medical reasons or if the medical absence exceeds three days or longer, the company has the right to request a doctor’s note.
5. All absences by employees will be deemed covered by the related policy if they provide notice to their manager or supervisor in a suitable manner (i.e. calling in and providing advancement notice).
6. The company will discipline employees who are excessively tardy (three or more instances of showing up late for work during a single month). An employee can be terminated for excessive tardiness.
7. If an employee gives late notice, fails to call in, does not alert their manager or supervisor to an absence that could have been predicted, or if they exceed the number of absences allowed under a policy, they are in direct violation of company policy and can be subject to disciplinary action. This action can merely be corrective, or, if the offense is severe enough, the employee can be terminated.
8. The company understands that employees will occasionally miss work (or come in late) during holidays, due to medical leave, funerals, jury service, vacations, personal leave, and more. Employees will not be paid for time off work unless otherwise stated in the company policy.
9. Two or more unexcused absences during a single month are considered excessive according to company policy and the employee in question will face corrective disciplinary actions. Employees who are excessively absent can be terminated.
10. Employees must obtain approval from their supervisors before they leave work early. When considering approval, considerations such as staffing needs and the urgency of the employee’s situation will be taken into consideration. No one can control emergencies, but generally speaking, employees should not leave work early more than once per month or five instances during the year.
11. If a nonexempt employee reports to work late, their pay will be reduced for the amount of time that was missed.
12. It is the responsibility of the Personnel Records Clerk to alert supervisors when an employee exceeds the policy and guidelines concerning lateness and absence.
13. If an employee is late or fails to show up when they have been scheduled to work, that individual is responsible for reporting the reason for their tardiness/absence to the company. When calling off, an employee must call their supervisor or another superior who is responsible for handling tardiness and absence. If an employee cannot reach the proper parties, it is their responsibility to reach out to the Human Resource Department. Employees must call in at least one hour before they’re scheduled to start working.

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