- Frequency of wage payments
- Manner of wage payments
- Direct deposit
- Payment upon separation from employment
- Wage in dispute
- Deductions from wages
- Uniforms, tools, and other equipment necessary for employment
- Pre-hire medical, physical, or drug tests
- Notice of wage reduction
- Statement of wages (pay stubs)
- Record keeping requirements
- Notice requirements
Frequency of Wage Payments
An employer must pay employees at least twice per month (semi-monthly). If an employer pays employees twice per month it must pay, on or before the first day of each month, all its employees the wages earned by them during the first half of the preceding month ending with the fifteenth day thereof, and shall, on or before the fifteenth day of each month, pay such employees the wages earned by them during the last half of the preceding calendar month.
If at any time of payment an employee is absent from his regular place of labor and does not receive his wages, such person shall be entitled to said payment at any time thereafter upon demand at the place where such wages are usually paid and where such pay is due.
An employer may use longer time lapses customary to a given trade, profession or occupation, or establishment of a different time lapse by written contract or by operation of law.
Manner of Wage Payments
An employer may pay wages by:
- checks on banks convertible into cash on demand at full face value
Ohio does not have any law prohibiting payment of wages by direct deposit. Employers are likely permitted to use direct deposit to pay employees. It is uncertain whether an employer may lawfully require an employee to be paid by way of direct deposit.
Payment upon Separation from Employment
Ohio does not have any laws dictating when an employer must pay wages to employees who:
- have been fired or discharged;
- voluntary quit or resign;
- have left work due to a labor dispute or strike; or
- are laid off
Wages in Dispute
Ohio does not have any laws requiring an employer to pay an employee wages conceded to be due when involved in a wage dispute with the employee.
Deductions from Wages
An employer may not deduct from an employee’s wages, unless the employee has consented to the deduction in writing, damage or loss of wares, tools, or machinery destroyed or damaged by the employee. Ohio Rev. Code 4113.19
An employer may deduct employee authorized deduction, including, but not limited to:
- purchase of United States savings bonds or corporate stocks or bonds,
- a charitable contribution,
- credit union savings or other regular savings program, or
- repayment of a loan or other obligation.
Uniforms, Tools, and Other Equipment Necessary for Employment
Ohio does not have any laws prohibiting an employer from requiring an employee to purchase a uniform, tools, or other items necessary for employment.
Pre-hire Medical, Physical, or Drug Tests
An employer may not require a prospective employee or applicant for employment to pay the cost of a medical examination required by the employer as a condition of employment.
Notice of Wage Reduction
Ohio does not have any laws addressing when or how an employer may reduce an employees wages or whether an employer must provide employees notice prior to instituting a wage reduction.
Statement of Wages (Pay Stub)
Ohio does not have any laws requiring employers to provide employees at the time of payment any notice of wages paid, wage rates, deductions, or other wage payment information.
Record Keeping Requirements
An employer must make and keep for a period of not less than three (3) years a record of:
- the name, address, and occupation of each of employees,
- the rate of pay and the amount paid each pay period to each employee, and
- the hours worked each day and each work week by the employee.
Ohio does not have any laws requiring employers to provide employees, whether at hire or at any other time, of notice of wage rates, dates of pay, employment policies, fringe benefits, or other terms and conditions of employment.