Form W-4 and 2022 Withholding:
Compliance Training for Payroll and HR
Friday, August 12, 2022 | 1:00 PM ET
The W-4 use to be a simple half-page. Now it looks like a tax return … and employees have to do the math!
More than two years into this new W-4 format, the new withholding rules are still sparking lots of confusion among both employees and Payroll/HR professionals.
The latest change: The IRS didn’t inflation-adjust the W-4 withholding amounts for 2022. As a result, employees who don’t check their withholding this year may be under- or overwithheld, and they’ll blame you next year when they have to write a check to the U.S. Treasury.
This revamped W-4 remains a big change: no pay period withholding, no withholding allowances for employees to claim and no more inflation adjustments to the withholding adjustment amounts. And the IRS just keeps piling it on.
To deal with the two withholding systems it inadvertently created—one based on old W-4s and withholding allowances and the other based on the new W-4 and no withholding allowances—the IRS has created a “computational bridge” that complicates your process further upfront, but which may ease your compliance burdens down the line.
Is your W-4 process in compliance? Discover the new rules for employee withholding and get all of your questions answered. And remember, even if you farm out payroll to a third party, the IRS will always hold you responsible for any mistakes—so it’s your job to guarantee compliance.
Agenda for Form W-4 and 2022 Withholding: Compliance Training for Payroll & HR
- What’s new about the W-4 process and how to quickly get your company into compliance.
- What those W-4 worksheets are about and how they affect withholding. For years the IRS included worksheets along with the form. Most employees ignored them. Now they can’t.
- How to help employees use the IRS’ withholding estimator. Employees who’ve used the estimator are getting their withholding wrong. You can help.
- How to explain these changes to employees. When employees need (or choose) to update their W-4s, don’t just hand them the confusing new form. Instead, create a communication plan to help employees fill out the form.
- What do we do if employees don’t file a new W-4? Since most employees don’t refile their W-4s, and the IRS says it can’t make them refile, your payroll system must now account for two radically different W-4 forms and withholding methods. But don’t worry—the IRS has a solution for this!
- Are all those old W-4s still valid? To prevent IRS penalties, learn the three circumstances that require employees to absolutely file new W-4s. Plus, discover the five situations in which you should immediately reject a W-4, and what to do when the IRS sends you a letter voiding an employee’s W-4.
- Are your withholding processes correct? Computer programs and vendors are only as good as the data you’ve supplied. Best practice: Figure your own withholding at least once a year. (Doing so this year is a necessity!) We’ll decipher the IRS’ step-by-step instructions that let you do just that.
- What’s the impact of the pandemic? Employees you rehire may not have completed a W-4 in many years. They have to file the new form now, and you can help them avoid costly mistakes.
- How do you handle supplemental pay? You’ll also be able to spot the 12 different types of supplemental pay (including non-cash payments) and to apply the seven key rules for withholding on supplemental pay.
- Plus, get answers to your own withholding questions from attorney Alice Gilman, editor of Payroll Legal Alert, a true payroll expert!
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Get answers to all your questions
Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She’s written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America’s Payroll Guide, the American Payroll Association’s Basic Guide to Payroll and the Payroll Manager’s Letter.
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The New W-4: How to Comply with the New Withholding Changes & 2022 Payroll Checklist
Everyone who signs up will receive a free copy of our special report that helps you navigate the W-4, including answers to common questions and sample forms and tables. Plus, you’ll receive our 2022 Payroll Checklist, a handy 17-page, step-by-step compliance guide that notifies you of all the deadlines required for every pay period, month and calendar quarter for all of 2022.
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