Employee Expenses:

Understanding the New Reimbursement Rules

Thursday, August 18, 2022  |  1:00 PM ET

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The IRS is putting expense reimbursements under the microscope this year. You need to get this right every time.

Have you updated your employee expense reimbursement plan and procedures since the start of the pandemic? If the answer is “no,” you’re inviting unnecessary scrutiny from the IRS and your employees.

Prime example: More employees than ever are working from home and incurring all sorts of expenses, from home internet costs to increases in their electricity bills. At the same time, employers are trying to lure employees back into the office with incentives like free parking and bus passes.

What can you reimburse tax-free? What paperwork do you legally need from employees? And how has the pandemic changed your legal reimbursement responsibilities for in-office, remote and hybrid workers?

Reimbursements are confusing, and a bad policy can be costly. The IRS sees your reimbursement mistakes as low-hanging fruit for its payroll auditors. And it’s not just the IRS. Your employees are looking closer at your policy, too. Recently, six nationwide employers had to pony up $22 million for unreimbursed business expenses and fines.

You need to get this right every time. In this popular webinar, learn the most up-to-date rules and requirements for expense reimbursements. Discover how to spot the holes in your organization’s compliance before the IRS does!

Agenda for Employee Expenses

  • Reimbursement do’s and don’ts. Which employee reimbursements should be treated as expenses and which as compensation
  • Will these payments be taxed? Which payments made to employees are subject to payroll tax
  • Home-office expenses—which can you repay tax-free? How to reimburse remote workers for their often-pricey work expenses
  • Commuting expenses. You can pick up a portion of these expenses, but you need to understand the strict rules
  • Learn what NEVER to do. How to avoid and fix the most common reimbursement mistakes made by Payroll and HR
  • IRS survival guide. How to make sure your books would survive an IRS spot check
  • Who’s in charge? Find out if you should run expense reimbursements through Payroll or Accounts Payable (it makes a difference!)
  • Reimbursement compliance. Learn the rules for accountable plans, and how they apply to employee expense and travel reimbursements

Get a whole year of webinars for one low price

We will produce about 200 webinars in the next 12 months. If you were to attend all of them, you’d pay a total of $39,400.00 in tuition. But your webinar Training Pass gets you access to all these events for a small fraction of the regular per-event price. Save 90% on a complete year of training webinars! Access over 200 expert-led training sessions … for just $1,599. Train everyone in your organization for one low price. 

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Get answers to all your questions 

Alice Gilman
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Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She’s written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America’s Payroll Guide, the American Payroll Association’s Basic Guide to Payroll and the Payroll Manager’s Letter.

Free! Just for you when you sign up: 

Emp Exp Reimbursements Executive Briefings
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Employee Expense Reimbursements plus Compensation & Benefits Mini-Library

This popular Special Report shows you how to minimize taxes while compensating employees properly – and avoiding the wrath of the IRS. Plus, you’ll receive five Instant Executive Briefings on today’s most important compensation and benefit issues.

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A full month of access to PayrollLegalAlert.com

Our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation. So that you continue to benefit from PayrollLegalAlert.com, we’ll continue your access automatically for just $89 per quarter, until you tell us “no, thanks” – your choice.

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Business Management Daily is recognized by SHRM to offer Professional Development Credits (PDC) for SHRM-CP® or SHRM-SCP® recertification activities.

HRCI has pre-approved this activity for recertification credit toward the aPHR®, PHR®, PHRca®, SPHR®, aPHRi™, PHRi™, GPHR® and SPHRi™ certifications. The content of the activity submitted has met the criteria of the Approved Provider Program.

We promise you’ll be satisfied.

If Employee Expenses fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.

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