Employee Expenses:
Understanding the New Reimbursement Rules
Thursday, August 18, 2022 | 1:00 PM ET
The IRS is putting expense reimbursements under the microscope this year. You need to get this right every time.
Have you updated your employee expense reimbursement plan and procedures since the start of the pandemic? If the answer is “no,” you’re inviting unnecessary scrutiny from the IRS and your employees.
Prime example: More employees than ever are working from home and incurring all sorts of expenses, from home internet costs to increases in their electricity bills. At the same time, employers are trying to lure employees back into the office with incentives like free parking and bus passes.
What can you reimburse tax-free? What paperwork do you legally need from employees? And how has the pandemic changed your legal reimbursement responsibilities for in-office, remote and hybrid workers?
Reimbursements are confusing, and a bad policy can be costly. The IRS sees your reimbursement mistakes as low-hanging fruit for its payroll auditors. And it’s not just the IRS. Your employees are looking closer at your policy, too. Recently, six nationwide employers had to pony up $22 million for unreimbursed business expenses and fines.
You need to get this right every time. In this popular webinar, learn the most up-to-date rules and requirements for expense reimbursements. Discover how to spot the holes in your organization’s compliance before the IRS does!
Agenda for Employee Expenses
- Reimbursement do’s and don’ts. Which employee reimbursements should be treated as expenses and which as compensation
- Will these payments be taxed? Which payments made to employees are subject to payroll tax
- Home-office expenses—which can you repay tax-free? How to reimburse remote workers for their often-pricey work expenses
- Commuting expenses. You can pick up a portion of these expenses, but you need to understand the strict rules
- Learn what NEVER to do. How to avoid and fix the most common reimbursement mistakes made by Payroll and HR
- IRS survival guide. How to make sure your books would survive an IRS spot check
- Who’s in charge? Find out if you should run expense reimbursements through Payroll or Accounts Payable (it makes a difference!)
- Reimbursement compliance. Learn the rules for accountable plans, and how they apply to employee expense and travel reimbursements
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Get answers to all your questions
Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She’s written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America’s Payroll Guide, the American Payroll Association’s Basic Guide to Payroll and the Payroll Manager’s Letter.
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