Payroll Compliance for Remote Employees

Friday, September 16, 2022  |  1:00 PM ET

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Having employees working from different states will likely trigger unintended payroll liabilities.

Remote work, which we thought was a temporary fix during the pandemic, is now cemented in most workplace cultures. But for payroll professionals, the remote and hybrid trend has created a host of new complexities and compliance risks.

Warning: During the pandemic, many states relaxed their withholding rules to accommodate employers. Now that benevolence has ended. States are again aggressively enforcing withholding rules for remote workers. The impact: Having employees working from different states will likely trigger unintended payroll liabilities in states near and far from your corporate offices.

Even if employees work only one or two days a week from home in different states, the odds are you’ll be liable to withhold and pay taxes in those states. And one tax liability usually leads to a host of others. Depending on state rules, you could also be on the hook for corporate, excise, and unemployment taxes. State minimum wage and wage payment laws present another surprise liability.

Don’t get caught unprepared and out of compliance. States, like the IRS, are unforgiving.

In this new webinar training, learn the ins and outs of labor and tax laws when dealing with remote workers. Discover how to track remote employees’ time, comply with new payroll laws, and avoid penalties for failing to pay employees properly. Learn what you need to know to avoid surprises and fines later.

Agenda for Revise Your Job Descriptions

  • Get in total compliance for remote payroll. Learn the 10 factors that determine if you owe taxes for remote workers in their home state.
  • Use nexus, domicile, and residency to your company’s advantage. Those key concepts could get your organization off the hook for personal and corporate income taxes in some states.
  • Learn the best strategies for tracking remote employees’ work time. If remote employees are nonexempt, you need a sure-fire way to track their time.
  • Discover the best way to pay. While electronic pay options (like direct deposit) are optimal for employees who aren’t in the office, state laws can throw up a huge hurdle.
  • Find out if you are liable for unemployment coverage. State unemployment taxes can be tricky. Learn the four tests to see if you must pay up.
  • Learn the advantages and pitfalls of reciprocity and “courtesy withholding.” In some states you can withhold income taxes for employees’ states of residence. But it could also open your company to a full array of state taxes.
  • Avoid the complications with hybrid arrangements. Which state’s laws apply when? Employees who work under hybrid arrangements present twice the compliance headaches.

Get a whole year of webinars for one low price

We will produce about 200 webinars in the next 12 months. If you were to attend all of them, you’d pay a total of $39,400.00 in tuition. But your webinar Training Pass gets you access to all these events for a small fraction of the regular per-event price. Save 90% on a complete year of training webinars! Access over 200 expert-led training sessions … for just $1,599. Train everyone in your organization for one low price. 

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Get answers to all your questions 

Alice Gilman
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Alice Gilman, Esq., is an expert in payroll and tax compliance who has covered payroll issues for more than 26 years. She’s written and edited several leading payroll publications, including Payroll Legal Alert, the Research Institute of America’s Payroll Guide, the American Payroll Association’s Basic Guide to Payroll and the Payroll Manager’s Letter.

Free! Just for you when you sign up: 

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How to Legally Manage Remote Employees

Managing remote employees creates many unique challenges and opportunities. Employers need to set telecommuting rules to clarify management and employee expectations. This free report answers your burning questions about managing remote employees.

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A full month of access to

Our exclusive, members-only website. Our helpful articles, forms, tables and charts will help you improve every aspect of your payroll operation. So that you continue to benefit from, we’ll continue your access automatically for just $89 per quarter, until you tell us “no, thanks” – your choice.

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HRCI has pre-approved this activity for recertification credit toward the aPHR®, PHR®, PHRca®, SPHR®, aPHRi™, PHRi™, GPHR® and SPHRi™ certifications. The content of the activity submitted has met the criteria of the Approved Provider Program.

We promise you’ll be satisfied.

If Payroll Compliance for Remote Employees fails to meet your needs in any way, we will refund 100% of your tuition – every penny you paid – but your course materials and registration bonuses will be yours to keep. No hassles, no questions asked.

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Have employees in more than one state? SUBSCRIBE HERE!

Have employees in more than one state? SUBSCRIBE HERE!